OLY’s Mandatory Fundraising Program

Grocery or SCRIP

The best way to keep fees down as pool costs rise is to do fundraising.  OLY has one of the easiest programs for this and it keeps getting easier. You now can do grocery/SCRIP together.

The program is designed to earn at least $75 per family for OLY from April 1st – March 31st.  If you wish, you may opt-out of the grocery/SCRIP program, and pay $75.00 at the beginning of the Long Course season.  If you choose to opt-out, please include your $75.00 fundraising payment with your registration fees.

For grocery you need to spend $1500 at Kroger or Busch's from April 1st – March 31st.  (it is a .05% rebate at Kroger and Busch's)

For SCRIP you need to reach $75 in rebate percentage between April 1st and March 31st.
OR you may combine these programs to reach the $75. 

Member families are responsible for the following:

Current (year-round) OLY swimmers - $1500 ($75 fundraising to OLY)

NEW families registering after 4/30 but by the beginning of short course season - $1000 through March 31st ($50 fundraising to OLY) then $1500 per year thereafter.

NEW families registering after the beginning of short course season but before 11/1 - $500 through March 31st ($25 fundraising to OLY) then $1500 per year thereafter.

NEW families registering after 11/2 for the remainder of short course - $0 through March 31st then $1500 per year thereafter.

Once you have met your commitment, you will begin earning refunds.  OLY will keep half and you will receive half of anything earned over the $75.  These refunds will be in the form of checks issued once per year (at the end of short course season).  Examples are at the bottom of this page.

If you do not reach the $75 commitment you will be billed $.05 per dollar not earned after March 31st.

TO ORDER GO TO www.shopwithscrip.com
You will see an orange login box on the right hand side. 
Click on the “not a member?” box. 
You will enter your email address and a password. 

Your password can be any combination of letters, number or symbols. 
You will be asked to enter an enrollment code for your organization. 

Our enrollment code is 7CABL4B65832. 
Once you are enrolled, you can place your order. 

Kroger – You initially buy a Kroger card from the OLY grocery representative (through the SCRIP ordering page) for $5 (which contains a $5.00 balance).   At Kroger Customer Service or at the register BEFORE you check out you put money on your card.  Once you have put $1500 on your card (as reported monthly by Kroger) you will begin to earn half of the rebate from any other money put on the card.  If you have a Kroger card already from OLY, just continue to use that card.  You do not need a new card each year.  Kroger cards must be filled by late March of each year (around the 20th).  The refund check will be issued once per year at the end of short course season.

Busch's – You initially buy a Busch's card from the OLY grocery representative (through the SCRIP ordering page) for $5 (which contains a $5.00 balance).   At Busch's Customer Service or at the register you put money on your card.  Once you have put $1500 on your card (as reported monthly by Busch's) you will begin to earn half of the rebate from any other money put on the card.  If you have a Busch's card already from OLY, just continue to use that card.  You do not need a new card each year.  The refund check will be issued once per year at the end of short course season

SCRIP - The first $75 you earn in SCRIP annually goes to OLY, after that 50% goes to OLY, 50% to you.

FAQ’s
Deadlines - Order online at www.shopwithscrip.com, when the order comes in you will pay Dawn and she will give you your SCRIP order.  Be sure your order is in by midnight on the deadline date on the OLY website.  There will be reminders in the OLY newsletter.

Payment- Please make all checks payable to OLY.

Receiving the cards - It is your responsibility to pick up your cards.  No cards will be sent home with swimmers unless you request it.  Grocery cards must be paid for when you receive them.  Once they are given to a swimmer they are no longer OLY’s responsibility.  You will be notified when they are in and available for pick up. 

How long are the cards good for -  The Kroger cards are good forever, however they have told us that if you carry a zero balance longer than 3 months they may expire.  If this happens to you before you buy a new card double check with Kroger to make sure it has expired before you buy a new one.  In the more than 3 years we have used this program this hasn't happened to anyone. Be careful to not put them by other credit cards with magnetic strips or they may demagnetize.  If you are having a problem with your card, please contact the grocery representative. 
The Busch's cards are good forever.
For SCRIP each retailer has different restrictions and expiration dates.  Please review the list of retailers on the Great Lakes SCRIP site to see what restrictions might apply to those you wish to purchase gift certificates from.  Most retailers do not allow you to apply gift certificates to credit cards for payment, however, JC Penney and Kohl's do allow you to do just that.  Again, please refer to the retailer list.

How can I increase my earnings -   Buy Kroger cards for family members or friends, which are good at Kroger and their affiliate stores.  They will fill the cards at their Kroger, but their card number will be registered under your name and you will receive the credit.  Buy Busch's cards for family and friends.  Ask friends and relatives to order from SCRIP.  Just make sure to give Dawn their names so you get the credit.  You will need to have their payment when you pick up the order.  Ask them to help support your swimmer by buying gift cards/certificates.  Especially around the holidays, graduation, etc…

Graduating Seniors/College - When your senior graduates after short course you are no longer required to participate in the grocery/SCRIP program.  If you choose to participate we appreciate your contribution to OLY.

Swimmers not swimming SUMMER – The program is designed to be a year-round program.  If your swimmer takes the summer session off, your annual commitment remains the same and we appreciate your participation.

Swimmers missing a season (SC or LC) - If your swimmer does not swim a season, please continue to participate if you plan to return to the team for the following season.  Any amount earned will be applied towards your annual commitment.  If your swimmer does not come back for the next season (2 in a row) you will not receive a refund, but we appreciate any contribution made to OLY through this program.

Swimmers leaving OLY during a season (SC or LC) - If your swimmer leaves OLY during a season you will not receive a refund.

Please contact the Grocery/SCRIP representative if you have any questions - Dawn Gurley - rgumshoe@earthlink.net or 248-375-0471.

Examples:

If you only use Kroger or Busch's-
You buy a card from the OLY rep for $5 at the Parent Meeting in the fall.
Every week you put $100 on your card. 
After 15 weeks you have reached your $1500 commitment.
You continue to put $100 on your card each week.
There are at least 25 more weeks before the March 31st deadline = $2,500, you get half of the rebate so a $62.50 check will be issued to you at the end of the short course season.

If you only use SCRIP-

In your first SCRIP order you buy -
$400 of Marriott to use on the team travel – You get $400 in gift cards, you earn 12% = $48
That would all go to OLY towards your $75.
In your second SCRIP order you buy -
$40 for Max and Erma’s – You get $40 in gift cards, you earn 13% = $5.20
$30 for Wendy’s – You get $30 in gift certificates, you earn 9% = $2.70
$50 for Barnes and Noble – You get $50 in gift cards, you earn 9% = $4.50
Those 3 equal = $12.40 would all go to OLY and you are at $60.40 towards your $75.
In your third SCRIP order you buy -
$100 for Speedway – You get $100 in Speedway gift cards, you earn 4% = $4.00
$100 for Home Depot – You get $100 in Home Depot gift cards, you earn 3% = $3.00
$60 for Applebee’s – You get $60 in Applebee’s gift cards, you earn 8% = $4.80
$50 for Bath and Body Works – You get $50 in Bath and Body gift cards, you earn 13% = $6.50
Those 3 equal = $18.30   $14.60 would go to OLY to finish your $75 commitment, which leaves $3.70, $1.85 would go to OLY, $1.85 would be refunded to you in the form of a check issued once per year at the end of the short course season.

At this point the more SCRIP you order the more money back you will receive. 

If you combine grocery/SCRIP-
You buy a card from the rep and go to the store and put $500 on your card.  That would be $25 to your commitment.
Don't forget SCRIP for those around the house repairs/remodels - $500 to Home Depot (3%) - $15 to OLY (Lowe's is 4%)
It's Christmas and you load up on gift cards as gifts-
Dinner and a Movie for the in-laws - $25 AMC card (7%) and $40 Max and Erma's (16%) - $8.15 to your commitment.
Best Buy cards for all those video game lovers - 8 cards at $25 each (2%) - $4 to your commitment.
Build A Bear for your niece - $50 (8%) - $4 to your commitment.
Bass Pro for you husband - $50 (9%) - $4.50 more.
Pre-paid phone card - $20 (15%) - $3 more.
Stocking Stuffers - Blockbuster Cards - 5 - $6 single game rental cards - (15%) - $4.50
Put another $250 on your Kroger card - $12.50   You are now at $80.65.  OLY will keep the $7
 

Updated - 3/10/08