OLY REGISTRATION, REFUND POLICY, AND INSTRUCTIONS

SPRING/SUMMER 2008

The 2008 Long Course competitive season will begin April 7, 2008 and will end with the Long Course State Championship meet.

OLY has one registration period for the Short Course season (September - March) and one for the Long Course season (April - August).  Payment may be made as a lump sum, or in two payments with a post dated check.  Families with more than one swimmer may combine their fees.  If a swimmer begins in the Long Course season, a prorated registration fee is paid.

The OLY swim school will have slightly different registration fee guidelines.  Swim School information can be found on the OLY website.

Online registration for the 2008 Long Course Season will end April 1, 2008. 

All swimmers should register in the group they are listed in on the registration page.  If you have questions about your group or do not see your name for some reason, please contact your coach.

Fees are due by April 1, 2008.  Swimmers whose fees are not paid, will not be allowed to attend practices until their fees are up to date.  A swimmer who has an outstanding balance due to trips, merchandise, etc. will not be allowed to register for a new season until those costs are paid.  The OLY Board reserves the right to administer this policy.  A $25.00 surcharge will be charged on ALL returned checks. 

Depending upon available space, a swimmer new to the team may and join the program at the discretion of the coaching staff.  Fees in these cases will be pro-rated based upon the registration date.  Fees are not pro-rated for returning swimmers (this includes high school swimmers).  USA Swimming transfers may register at any time.

The Refund Policy now states that if a swimmer decides to withdraw from the program within the first two weeks of his/her practices, all but $52.00 will be refunded.  If a swimmer decides to withdraw after this two week period, the swimmer will forfeit the registration fee, as well as all payments up to and including the month of departure.

Refunds will be granted for relocation and medical reasons according to the individual situation.  Swimmers who relocate out of the area will receive a refund for the unused portion of their fees.  Credits for unused swim fees will be granted only when a swimmer must withdraw for medical reasons.  A written request must be submitted to the OLY Board, along with a doctor's written verification of the swimmer's inability to participate in the OLY program.  This credit must be used by the swimmer within the following twelve month period.  A refund will be granted in lieu of a credit ONLY to those graduating seniors who will not be able to use the credit in the following twelve months.

OLY fees are voted on by the Board of Directors.  Fees are listed on the OLY Website. 

Note:  Swimmers who register for OLY at a time other than the beginning of Short Course Season, will pay a pro-rated registration fee based on the month in which they begin.  Contact the Nancy Goins for that amount.  This covers USA Swimming fees, meet entry fees, etc. 

ALL FAMILIES are asked to participate in the Grocery/SCRIP Program.  You may choose from Kroger, Busch’s and/or SCRIP to reach your commitment.  This a mandatory fundraising program and all details can be found under the Grocery/SCRIP link on the OLY website at www.olyswim.com.  Anyone not participating may choose to pay an upfront fee.  Any family that does not reach the amount outlined in the Grocery/SCRIP information will be billed for any balance at the end of short course.

ALL FAMILIES are asked to make a volunteer commitment to OLY.  A Volunteer Program has been set up which involves families accumulating points.  Points assigned, but not earned will then be charged at the end of the season.  YOU ARE RESPONSIBLE FOR READING ABOUT THIS POLICY AND UNDERSTANDING IT. 

Instructions for registering:

1.       Read ALL registration materials provided for you.

2.       Follow the link on the homepage to the online registration form.  Fill out all information and submit.  You will receive an email confirmation of your online registration.  That email will have payment instructions.  It may take a couple of days to receive the confirmation.  If you do not get it in a week, please, re-submit your form.  You should submit one form for each swimmer in your family.  This is just step one of the process.  Your swimmer is NOT registered until all fees are paid.

3.       Follow the link to the Emergency Form and fill it out and submit.  Since swimmers may be located at different facilities, it is imperative that you complete an Emergency Form for each swimmer you register.  We keep these on file at the pool.  Current OLY Swimmers do not have to fill this out unless something has changed since the fall registration.

4.       Follow the link to the Code of Conduct Form.  You and your swimmer must read this form.  There is a spot on the online registration form to check that you have read and agree with the Code of Conduct.

5.       Follow the link to the Parent Waiver Form.  This form is our assurance that you have taken the time to be responsible for all of the club policies.  This includes but is not limited to the Volunteer Program and the Grocery/SCRIP Program.  There is a spot on the online registration form to check that you have read and agree with the Waiver.

6.       After receiving your email confirmation with payment instructions, mail  payment to OLY, at the team address:  OLY, Attn. Nancy Goins, 3128 Walton, #123, Rochester Hills, MI  48309.  If you need to make other arrangements for payment, you may do this by contacting Nancy at kagoins@aol.com   or calling 248-377-2407.